18 NCAC 07I .0302           CONTENTS OF JOURNAL

Notaries public who maintain a journal in compliance with the rules in this Chapter shall enter the following information in the journal for each notarial act:

(1)           the date and time at the notary's location that the notarial act occurs;

(2)           the name of each principal and designee, if any;

(3)           the type and mode of notarial act performed;

(4)           the title of the document notarized, if any;

(5)           how the identity of each principal was determined;

(6)           if satisfactory evidence of the principal's identity was presented:

(a)           the type of satisfactory evidence;

(b)           the addresses of each principal:

(i)            as shown on any documents used as satisfactory evidence; and

(ii)           the address as stated by the principal if the principal indicates the address on the documents used as satisfactory evidence is incorrect;

(c)           where the satisfactory evidence was based on the sworn statement of a credible witness in a traditional or in-person electronic notarial act:

(i)            the name of the credible witness;

(ii)           the contact information of the credible witness;

(iii)          the signature of the credible witness in a traditional notary's journal; or

(iv)          the signature of the credible witness has been added to the electronic journal by the notary;

(7)           the signature of each principal as specified in Rule .0404 of this Subchapter;

(8)           the address of the designee, if any;

(9)           information required by 18 NCAC 07D .0203 for any fees charged; and

(10)         designation of each notarial act as employer-related or non-employer related if the journal includes both categories of notarial acts and which employer the notarial act is related to, if any.

History Note:        Authority G.S. 10B-4; 10B-38; 10B-126; 10B-134.15; 10B-134.21;

Eff. July 1, 2024;

Amended Eff. July 1, 2025.